Deciding to resign from an HOA board can sometimes be a difficult decision. However, at times, it can often be the best choice for both you and the board if you are finding your schedule no longer allows for the added responsibilities or there are conflicts that inhibit the ability of the board to function well.
The manner in which you decide to resign from the HOA can make all the difference in preserving the friendships that you have made while serving as a board member. Here are some dos and don’ts for how to resign from a board gracefully.
Make an Emotional Decision
It is incredibly important to not make a sudden, emotional decision regarding a resignation. Before choosing what you will do, let your emotions cool down. Try not to react in anger towards the members of the board but maintain a professional demeanor throughout the process.
Neglect or Forget to Inform Everyone
Do not be neglectful or forgetful when informing the board and homeowners of your decision to resign. Be sure that everyone is informed and has an opportunity to talk to you about it.
Simply Announce Your Resignation
Announcing your resignation at a board meeting is an important step in the process. However, a verbal announcement is not enough and should be preceded by an email, letter, or other written document.
Leave Projects Undone
Leaving in the middle of a project that you committed to, or leaving without warning can cause problems and lead to bad feelings. Do not leave any projects undone that you said that you would complete.
Give Plenty of Notice
Just as with a regular work position, it is extremely important to give the other members of the board some notice before terminating your involvement with the board. Be sure to give them enough time to find a replacement, and do what you can to assist them in finding and interviewing a prospective board member.
Draft a Letter
It is a good idea to put your resignation in writing by drafting a letter that will be given to all of the board members as well as everyone in the HOA community. The guidelines outlined in the governing documents are different for each HOA, so be sure to review the CC&Rs before finishing the final draft of your letter.
Be Available for Questions or Comments
It is important to make yourself available to answer any questions that other members of the board or community may have about your resignation. Set aside a time during a meeting to answer these questions, or simply inform everyone that you will be available any time.
Fulfill Previous Commitments
When resigning from the board, be sure to tie up any loose ends before leaving. This means fulfilling any commitments that you made regarding projects that you were involved in.
Leaving the board of an HOA can be a difficult time, but following these simple dos and don’ts for how to resign from a board gracefully will do a lot in helping to pave your way.