Community social events are a great way to get the community together, build friendships, and raise the quality of life within your homeowners association. If done properly, social events can drastically decrease conflict between homeowners and can build a strong community. However, between low attendance and a small budget, it can be difficult to plan events that are a success. Here are some tips on how to have successful HOA community events that are fun for the whole association.
Offer Different Types of Events
A lack of attendance at community events may simply be a problem with the type of event that you are offering. It is natural that you will have varied interests among your residents. Try offering a variety of events such as a yoga class for your athletic residents, and a fall carnival for families with children.
Promote Well in Advance
Lack of participation may also result when there is a lack of enthusiastic promotion of the event. A simple flyer in the mailbox a week before the event may not be enough to encourage attendance. Use all of the methods of communication available to you, and promote the event well in advance to give busy homeowners time to put it in their schedules.
Keep What Works, Cut What Doesn’t
Your board should maintain a continual analysis of past events to determine which ones should be attempted again, and which should be scrapped. Go over events afterwards and look at the numbers. How many residents attended? How much money per person did the event cost? How much fun did everyone have?
Spend a Lot of Time Planning
Planning everything to the last detail will help the event to be more enjoyable by everyone. Plan parking, food, bathrooms, and any other details thoroughly so that everyone can focus on having fun during the event. Get as many residents involved in the planning as possible so that they can have a sense of pride in the occasion.
Consider Your Specific HOA
Instead of focusing on what other HOAs are doing, try to consider the needs and desires of your specific HOA. Do you have more elderly residents, or more families with children? Is your HOA in an artistic part of town or are your residents more into fitness? Cater to the individuality of your community to ensure the greatest success.
Plan the Finances
Almost every HOA board has a specific place in the budget for social events. Plan the finances well in advance to be sure that you have enough money in the regular budget. If funds are tight, you can consider charging a small fee to each attendee to help cover any additional costs. Stick to your budget, and keep detailed accounts of where the funds have gone.
Form a Committee
Some associations have a specific committee set aside for event planning. If your community does not have one, now may be a good time to establish one.
Community social events are a wonderful way to bring everyone in your association together. Use these tips to plan events that are successful, fun, and beneficial to the whole community.